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Call for Proposals: External End of Project Evaluation - CDAC Network DEPP

External Evaluation of the CDAC Network Disasters and Emergencies Preparedness Programme
September 2017

World Vision UK intends to commission consultancy services to carry out an external evaluation of the CDAC Network Disasters and Emergencies Preparedness Programme (DEPP).

Full details of the requirements and expected deliverables are set out in the full Call for Proposals and Terms of Reference at

The contract duration will depend on whether this work is done by one consultant or by several working together. The final deadline for the delivery of the work is the Friday 22nd December 2017.

Instructions for Bidding

Bidders are requested to respond to sections 3 -7 in the Call for Proposals then return a proposal with the relevant sections completed via email (no hard copies required) to

Deadline for submission: Midnight, Sunday 15th October 2017
Response period: 2 weeks

Tendering Timelines

Deadline for submissions As above
Award of contract Two weeks after deadline
Contract start date As soon as possible following contract award

1. Overview of the CDAC Network Disasters and Emergencies Preparedness Programme

It is widely acknowledged that the current humanitarian system is failing to deliver effective emergency response at the scale required. There is a growing frequency, unpredictability and complexity of emergencies, and lives are being unnecessarily lost whilst the large international relief organisations gear up into action. This issue was explored in detail in the Humanitarian Emergency Response Review (HERR) completed by Lord Ashdown in March 2011. Following the Review, the Disasters and Emergencies Preparedness Programme (DEPP) was set up jointly in 2014 by the UK Government’s Department for International Development (DFID), the Start Network and the Communicating with Disaster Affected Communities (CDAC) Network, in order to build national capacity and preparedness systems in 10 countries at risk of disasters. This initiative is being delivered through a portfolio of 14 different projects, of which the CDAC Network’s project is one.

The CDAC Network is a growing platform of more than 30 humanitarian, media development, social innovation, technology, and telecommunication organisations, dedicated to saving lives and making aid more effective through communication, information exchange and community engagement. Under the DEPP grant the CDAC Network is working with in-country partners in Bangladesh, South Sudan and the Philippines to pilot a range of tools and approaches to inform and improve the way the humanitarian sector prepares for and responds to emergencies.

World Vision UK is managing the project on the CDAC Network’s behalf and in partnership with three other international agencies. Most project activities are delivered by in-country partners in the project’s three target countries – partly through direct implementation by the three in-country lead agencies themselves, and partly through a sub-grant portfolio of locally-implemented projects delivered by a group of local partner organisations. The CDAC project started on 1st April 2014 and programming will end by 31st March 2018. The total project grant is £3,000,000.

The aim of the project

The CDAC Network's DEPP project aims to improve the delivery of humanitarian assistance through improved two-way communication with disaster-affected populations. An emerging sector in humanitarian relief work, communicating with communities, or 'CwC', is about meeting the information and communication needs of communities affected by disasters – both natural and manmade. It is rooted in the assumptions that affected communities are best placed to identify their own emergency needs, and that the provision of information itself is a core humanitarian deliverable alongside other more traditional relief items such as food water and shelter.

Harnessing the reach and experience of the CDAC Network and its members, the project has been developing and trialling CwC initiatives, products and approaches in Bangladesh, South Sudan and the Philippines through in-country working groups alongside a portfolio of 13 local projects. The learning from these local projects, in conjunction with the global activities of the CDAC Network, will be used to inform the wider humanitarian sector of practical approaches to meeting the communications and information needs of disaster-affected people, while the working groups are hoped to sustain well beyond the project as locally-led disaster preparedness mechanisms focused on CwC. It is intended that the evidence and experiences generated through the project will lead to a sector-wide shift in our approach to communicating with disaster-affected communities.

To achieve its aims the project has three focus areas;

• Establishing and investing in CwC Working Groups - local networks to convene stakeholders around CwC, advocate for changes in policy and practice, pilot CwC activities, and provide evidence and approaches for incorporating CwC into humanitarian preparedness and response work. Local working groups have been rejuvenated in Bangladesh and South Sudan with secretariat support provided through the project. The project is also working with a third working group – the Community of Practice for Community Engagement in the Philippines – to deliver local capacity building initiatives.
• Building capacity in CwC among humanitarian practitioners, especially at the local level. Through the global CDAC Network Foundation Training, and local activities delivering local training programmes and developing tools, resources and approaches, the project aims to strengthen capacity for CwC among humanitarian practitioners.
• Generating evidence on what does and doesn’t work in building humanitarian preparedness capacity for CwC, and on the importance and relevance of CwC in emergency response work, to influence institutional arrangements and policy environments.

Additional elements of the CDAC DEPP Project include a) linking the in-country activities with the global work of the CDAC Network – support being provided at the global level for the local initiatives while the local initiatives inform and feed into global advocacy for CwC, and b) collaborating with the wider DEPP portfolio. Full details of the project’s scope may be found in the original 2014 proposal document, with further background available in the DFID DEPP Business Case; both documents will be shared with the successful consultant.

2. Purpose and Objectives of the Evaluation

The purpose of the evaluation is to assess the impact of the CDAC DEPP project on improving the effective delivery of humanitarian assistance to disaster-affected communities, through predictable, coordinated and resourced two-way communication. More specifically, it will assess the degree to which the CDAC project contributed to its two expected outcomes:
• “The humanitarian sector is better prepared to meet the information and communication needs of affected populations in Bangladesh, South Sudan and the Philippines”, and
• “The evidence from the multi-stakeholder platforms in Bangladesh, South Sudan and the Philippines, along with other supporting evidence for CwC, is used to advocate at humanitarian policy levels.”

The evaluation will further give an opinion on the contribution, and potential future contribution of the CDAC project to all five of the overall Start/CDAC DEPP programme result areas, namely:

i. Improved knowledge and understanding of individuals by sharing best practice of humanitarian preparedness and response

ii. Improved preparedness systems for early action with communities at risk of disasters

iii. Increased number of coalitions, partnerships and networks which working together, are able to address humanitarian needs in a wide range of emergency situations

iv. Improved institutional arrangements and policy environments so that national systems for humanitarian response and preparedness are better supported & more suitable

v. Strengthened evidence base for what works to help build humanitarian capacity at scale

Below are some indicative questions that should guide the evaluation, however we expect the consultants(s) to review and agree amendments to these during the design phase.

• What impact has the project had on emergency preparedness capacity, policy and practice in regards to meeting the information and communication needs of affected populations in Bangladesh, South Sudan and the Philippines?

• To what extent has the evidence from the multi-stakeholder platforms in Bangladesh, South Sudan and the Philippines, along with other supporting evidence for CwC, been used to advocate at humanitarian policy levels and influenced these?

• How has the project contributed towards an understanding of what does and doesn’t work when building humanitarian preparedness capacity in CwC?

• Was the collaborative approach the most appropriate format for strengthening humanitarian preparedness capacity in the CwC field?

• How has the project contributed towards the Grand Bargain Commitments in particular on the Participation Revolution?

In addition to these questions, there are several other important operational issues we would like to examine:

• Getting results: What have we achieved against the CDAC-N DEPP project logframe objectives, against DEPP portfolio level outcomes.

• Programme modalities: Were these the best possible options/methodologies/approaches to deliver what we hoped to achieve, in terms of impact on participants?

• Value for Money: Give an analysis of the project in terms of DFID’s ‘Value for Money’ measures (economy, efficiency, effectiveness and equity). (NB. Further guidance on measuring Value for Money in these DEPP projects will be provided and discussed with the evaluation team.)

• Gender and inclusion: how successfully has the project tackled the subject of gender and inclusion of vulnerable groups? For example, were women sufficiently represented amongst the programme participants?

• Sustainability beyond the life of the project: To what extent are the working groups and the work of the project sustainable in the long-term? i.e. can activities be taken forwards in future by local organisations and staff? How much have the skills to deliver these activities been transferred to local organisations and staff? An opinion and recommendations on replicability of the project should be given.

• Innovation: What are the notable examples of innovation in the project, if any?

• Unintended consequences: Were there any unintended consequences, positive or negative, of the project?

Organisation CDAC Network/World Vision

Country UK